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- Provide an effective system to track Accounts Receivables for the activities of the Credit Management.
- To understand thoroughly Sofitel objectives in managing Account Receivables
- Provide a summary of the ageing report required by various ambassadors in the Accounting and Control Department to prepare monthly reports.
- Provide Sales & Marketing ambassadors and Department Heads with information necessary for them to manage their customers.
- To ensure that all transfers to City Ledger through Income Audit, Accounts Payable and General Ledger do agree with the control account.
- To ensure the accuracy of all charges and credits posted to the individual accounts.
- To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).
- To ensure the group billings are complete as per contract.
- To prepare with proper supporting documents and forward to the Assistant Director of Finance / Credit Manager for review and signature all City Ledger Adjustments that need to be made before they are posted by the Front Office Clerk-Cashier.
- To ensure all invoices are dispatched to debtors within 48 hours.
- To ensure that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.
- To process invoices / folios promptly and to render interim and monthly statements and follow up reminders on a timely basis.
- To monitor and to maintain support of all advance deposits and to balance them to the general ledger at month-end.
- To reconcile accounts receivable trial balances with the general ledger control accounts each month and to ensure accurate aging.
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